Call for Villages is Now Closed
DEF CON 30 Call For Villages!
DEF CON 29 was an awesome year with lots of villages participating online, in-person, or a hybrid of both. We are ready to do it again and make it even better!! We have already begun planning DEF CON 30, and have accepted returning villages. Check out the DEF CON Forums to get an idea of the village content we have already accepted. Sometimes village organizers retire when it's time to pass the torch, sometimes we are lacking in covering a certain topic you can host a village on!
If you are interested in hosting a village at DEF CON, here are some requirements you should know up front:
- Must abide by the DEF CON official rules and policies. (Code of conduct, Privacy, Press rules, Sponsorships, etc.) Villages should be staffed appropriately with hackers that are vetted by your village.
- Villages hours of operation should match con hours: Friday to Sat 10:00 - 18:00, Sunday 10:00 to 15:00, and be open to any DEF CON attendee with a badge.
- Do not sell items, have vendors, sponsor exhibits, or peddle wares within. If you want to sell, you must coordinate sales with Vendors@defcon.org to be pre-approved. Be aware you will need to comply with Nevada state tax laws.
- Only a set number of village talks will be recorded.
- We are looking for Villages with hands on events and activities, workshops, AMA's with experts, walkthroughs, etc. Not speaking tracks all weekend.
- Space & Stages are limited, and the one thing we cannot easily make more of. You will need to use your space wisely and meet any safety and logistical requirements as requested by the venue.
- If your village plans to hold a contest, event, or party, you will need to submit a separate application for that activity. See the Call for Everything Index page.
- Please read the Village FAQ.
If you are interested in running a Village, email firstname.lastname@example.org with a completed application form (submit one form per Village). Please be as detailed as possible so that our review board can best evaluate the submission. All submissions are due by Feb 28, 2022.
After your submission is received, we will respond and let you know we got it. If you have not received confirmation of your submission after two business days, contact Villages@defcon.org
Pro tip: most of the time we’re in your spam box.
Thanks for helping grow DEF CON with new opportunities to help others learn and expand their knowledge. We hope that it was an enjoyable experience for those who have previously participated and we’re looking forward to continuing to grow with the community!
Thank you and good luck!
DEF CON 30 VILLAGE APPLICATION
All submissions are due by Feb 28, 2022.
Special Note: Please cut and paste your submission into the body of an email as plain text, or attach it as a .docx, or a .txt file. We request that applications are in plain text to avoid formatting errors. Please do not submit applications in .pdf, .odf, or any other formats or your review may be delayed. Additional supporting materials that may aid in the selection process can be attached and included in other formats.
WHO ARE YOU?
Primary Organizers Name
Social Media account
Secondary Organizers Name
Social Media account
Anyone else vital to your team we should CC:?
NEW! If your Village is accepted, do you consent to inviting the above contacts to the official DEF CON planning project on Basecamp? We will use the email addresses you included on your application (unless stated otherwise). DEF CON staff, and other village leads would be able to see your email address once you have accepted the invitation.
Does your village have Sponsors and who are they?
What, if anything, have you agreed as concession for their sponsorship?
Please see the "Sponsorship Guidelines & Suggestions" page.
WHAT'S IT ALL ABOUT?
Official Village Name:
Is this a new or returning Village?
Please provide your Village's twitter Handle, if available:
Please provide the official web address/URL for your Village if available:
WHY YOUR VILLAGE?
Please provide a full description of your Village (used for Art, Marketing, Announcements, et al.):
Note: We'd like your description to provide attendees with a sense of why they should check you out. How will you or your village contribute a new perspective to the content at DEF CON? How does it relate to hacking? What will they be able to do? What can they expect to learn? (Yes, we even want you to state the obvious.)
Does your village plan to host a CFP? Link if available:
How much of your content will be speaker presentation based? (3 days, 3 hours, 3 talks, etc)
Anything else we should know in consideration of accepting your village?
WHEN & WHERE?
What days and times do you plan to have the village open? Note: Operating Hours are Friday to Sat 10:00 - 18:00, Sunday 10:00 to 15:00, please state below if hours match or differ.
Will you hold events on the DEF CON Discord? What are you planning? When?
Example: Pre-recorded or live talks, social events, contests, or meetups. Before, during, or after the con, exclusively online only.
Are you planning to have talks, contests, parties or events? Will your events be hosted inside your village, or do we need to find you additional space for it?
(Info will be used to make sure coordination happens. If your village plans to hold a contest, event, or party, you will still need to submit a separate application for that activity. See the Call for Everything Index page. )
WHAT DO YOU NEED TO MAKE IT HAPPEN?
DEF CON will make all best efforts to provide your village with what it needs within reason. For a more detailed list of included equipment & benefits please read the Village FAQ. Some villages bring in cars, fly drones, have soldering stations, etc. Just let us know what you envision and we can start working together to see what is possible, both logistically and economically.
What, if any, equipment needs do you need to discuss or arrange?
(Power strips, Tables, etc)
Estimated SQFT requirement:
Note: Extra Special Bonus points for providing a rough sketch of your desired individual floor plan!
(Approved villages are required to submit a detailed floor plan by July 1st, we suggest using draw.IO or an equivalent.)
Before making expensive drop requests, please research our exceptional DEF CON Network, it may already meet your village's needs.
How many defcon badges do you *think* you may need, and which type?
Example: 3 village organizer badges, 5 human badges, etc.
If applicable, will you need channels on Discord & how many?
Will you have discord village moderators, how many?
Will your discord hours differ from in-person hours?
Signage & Banners:
DEF CON will provide our standard signage coverage, door signs, inclusion on directional signs. Hung banners are only permitted in select spaces, and may be subject to cost.
Do you have special signage requests or signage questions?
Food & Beverage, Catering (No outside Food & Drink are allowed)
Do you plan to host an event that will need food & drink, in your village, privately, etc? Are you looking for a spot for your company to meet/party? Yes/No
Contact information for your event coordinator:
ART & IMAGES:
If any art, images or logos accompany your village, please include it with your application.
Please have them in highest resolution possible (at least 300dpi raster, or vector format), source file is preferred.
Acceptable raster (pixel) formats: .tiff, .jpg, .png, .psd.
Acceptable vector formats: .ai, .eps, .SVG
Image should be clearly named for your village, example: "village.ai". Please don't send "DefconLogo-v.1".
I, (insert primary Village POC name) understand that DEF CON's official Press Liaison & Staff may contact me. I consent to be contacted in order to arrange interviews with the media. My contact information will not be given to third parties without my consent.
No, I (insert primary Village POC name), don't want to be contacted by DEF CON's press staff for any reason.
All submissions are due by Feb 28, 2022.
Submissions will be acknowledged within two business days.
Submissions will be accepted or rejected before the end of March 2022, if not sooner.
June 10th - Village badge requests due.
June 10th - Village Art/Logo, Website & Program data due.
June 15th – Village QM equipment requests due.
June 20th - Village talks with schedules, bio’s, and descriptions due.
June 30th - Village NOC network requests due.
July 1st - Village floor plans due.
July 10th - Village requests for stanchions due.
July 30th - Village floor plans approved by hotel and Fire Marshall.
August 11th - Permission granted to village space to set-up, keys assigned as needed.
August 11th- 14th, DEF CON 30 is ON!
August 14th - Village needs to be closed by agreed upon time and keys returned.
Thank you & Good luck!